> ## Documentation Index
> Fetch the complete documentation index at: https://docs.recruitcha.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Recruitcha Managed Service: Done-for-You Outbound

> Recruitcha's GTM Engineering team builds and runs your entire outbound pipeline. Performance-based pricing — you only pay for meetings that show up.

The Recruitcha Managed Service is a fully done-for-you outbound pipeline designed specifically for staffing agencies. Rather than setting up campaigns yourself, Recruitcha's GTM Engineering team builds your entire outbound infrastructure, configures the targeting and messaging, and runs the system on your behalf — on both the client side (landing new business with hiring managers) and the candidate side (filling your recruiters' calendars with screened candidates).

You don't pay a flat retainer. You pay for results: qualified meetings that show up.

## What the Managed Service Covers

<CardGroup cols={2}>
  <Card title="Client-side outbound" icon="briefcase">
    A signal-based outbound engine that monitors funding events, hiring spikes, leadership changes, and tech stack shifts — then routes the right message to the right decision-maker at exactly the right moment. You get meetings with hiring managers who are actively in need.
  </Card>

  <Card title="Candidate-side sourcing" icon="users">
    Automates the top of your recruiting funnel: sourcing, qualification, and meeting coordination. Pre-screened candidates are booked directly onto your recruiters' calendars so your team spends time interviewing, not chasing.
  </Card>
</CardGroup>

## How It Works

<Steps>
  <Step title="Position you to win">
    We start by understanding your business — your ideal clients, the roles you place, your geographic focus, and what a qualified meeting looks like for your team. We define the goals and qualification criteria that will govern the entire system.
  </Step>

  <Step title="Define your ideal clients">
    We configure the signal-monitoring system to track the exact buying triggers relevant to your niche. Whether you're targeting Series B startups that just raised capital or enterprise companies going through a leadership change, we tune the targeting to surface only the opportunities that match your ICP.
  </Step>

  <Step title="Set up your infrastructure">
    We build the full outbound system: sender profiles, message sequences, follow-up logic, reply handling, and candidate qualification workflows. Everything is built to run at scale without requiring your team to manage individual conversations.
  </Step>

  <Step title="Tight feedback loops">
    Once the system is live, we measure what's working and improve it continuously. Acceptance rates, reply rates, meeting show rates, and placement conversion all feed back into the system so performance compounds over time.
  </Step>
</Steps>

## Pricing

The Managed Service uses performance-based pricing. There's a one-time setup fee to cover the infrastructure build, and after that you only pay when qualified meetings are delivered.

| Line item         | Price               | What it covers                                                                                 |
| ----------------- | ------------------- | ---------------------------------------------------------------------------------------------- |
| One-time setup    | **\$1,000**         | Full infrastructure build: sender profiles, sequences, targeting configuration, and onboarding |
| Client meeting    | **\$500 / meeting** | A qualified meeting with a hiring manager who shows up                                         |
| Candidate meeting | **\$100 / meeting** | A pre-screened candidate booked on your recruiter's calendar who shows up                      |

<Info>
  You are never charged for meetings that don't show up. If a hiring manager or candidate books but doesn't attend, you don't pay for that meeting. The performance-based model means Recruitcha only earns when your business moves forward.
</Info>

## Frequently Asked Questions

<Accordion title="What counts as a 'qualified meeting'?">
  A qualified meeting is one where the person — a hiring manager or candidate — actually shows up to the scheduled call. No-shows do not count and are not billed. For client meetings, the hiring manager must be a legitimate decision-maker with a real hiring need that fits your defined ICP criteria. For candidate meetings, the candidate must have passed the qualification criteria your team defined during setup.
</Accordion>

<Accordion title="How long does setup take?">
  The typical setup period is 1–2 weeks from the time you complete your onboarding call. During setup, Recruitcha's GTM Engineering team builds your sender infrastructure, configures targeting and message sequences, and runs initial warmup if new sender profiles are needed. You'll have a kickoff call to align on goals before anything goes live.
</Accordion>

<Accordion title="Do I need to change the way my team works?">
  No. The Managed Service is designed to fit around your existing workflow, not replace it. Meetings land on your calendar the way any other meeting does — your recruiters and business developers don't need to learn new tools or change their process. The outbound work happens behind the scenes.
</Accordion>

<Accordion title="Can I run the Managed Service alongside my own Recruitcha campaigns?">
  Yes. The Managed Service and the self-serve Recruitcha platform are fully compatible. Many agencies use the Managed Service to generate net-new business while their recruiters run their own campaigns for warm follow-ups and existing client work.
</Accordion>

## Ready to Talk?

If you're running a staffing agency and want a fully built outbound engine without the setup overhead, book a call with the Recruitcha team. We'll walk you through whether the Managed Service is the right fit for your current stage and volume goals.

<Card title="Book a call with Recruitcha" icon="phone" href="https://www.recruitcha.ai/managed-service">
  Talk to the GTM Engineering team about building your outbound pipeline. No commitment required — just a conversation about what's possible for your agency.
</Card>